Overview

 
PROCESS & SCHEDULE

PROCESS

 

Our process engages your patients, families, staff, physicians, leadership and other key stakeholders in meaningful ways while being respectful of time commitments.  Our planning team will be on-site, during which time we will be working "real-time" with your teams.  We will encourage the following types of interactions: 

 

  • Leadership Summits 

  • Observation and Shadowing 

  • Stakeholder and User Dialogues 

  • Patient and Family Engagement 

  • Lean 3P Workshops 

 

Our Lean Workshops integrate operational and facilities' improvement, while also allowing NBBJ to better understand our clients' culture.  Process improvement methods are used to improve care delivery in 3 main ways: 

 

  • Change Management 

  • Operational Improvement 

  • Facility Design 

 

 

 

SCHEDULE

 

NBBJ will be working with the your Team for 4-5 months according to the schedule outlined below.  During that time, we will be listening and capturing the needs highlighted in the Lean Workshops to create out project deliverables.  NBBJ's role as the Planner for this project is to ensure that the Users get what they need in the new building to be efficient, maximize productivity, and are able to provide the highest quality of care. 

 

The schedule highlights phases and tasks that must happen in order for NBBJ to provide:  

  • A space program (line-item list of rooms and spaces that are a direct result of these discussions); 

  • A functional program (written document that justifies the rooms and spaces defined in the program); 

  • Workflow diagrams and operational assumptions; 

  • A test-to-fit floorplan layout (including critical adjacencies for high-performance throughput and building efficiency).

WEEK START DATE

WEEK (#)

MAR

05

(22)

FEB

05   12   19   26

(18)     (19)     (20)    (21)

JAN

01   08   15   22   29

(13)     (14)     (15)     (16)     (17)

DEC

04   11   18   25

 (9)     (10)     (11)     (12)

NOV

06   13   20   27

(5)        (6)        (7)        (8)

OCT

09   16   23   30

(1)        (2)        (3)        (4)

KEY MEETINGS

CORE TEAM

USER GROUPS

LEADERSHIP

PHASE 1

PROJECT KICKOFF

BACKGROUND DATA REVIEW

OBSERVATION & TOURS

VISIONING & STRATEGY

FUNCTIONAL PLANNING

PROGRAM DEVELOPMENT

DATA ANALYSIS

PHASE 2A

PHASE 2B

PLANNING CONCEPT

EVALUATION & REFINEMENT

FINAL REPORT

SPACE UTILIZATION PLAN

PHASE 3

LEAN: Workshop 1

Clinics/Cancer/ASC & Support

LEAN: Concept Test

Review/Approval

 
PROGRESS DELIVERABLES

LIST OF DELIVERABLES BY MONTH

October

  • Communication Plan

  • Project Engagement Schedule

  • Vision and strategic objectives

  • Preliminary guiding principles

  • User group "groupings"

  • Sub-consultants identified

  • Baseline budget verification

November

  • Finalized guiding principles

  • User group kick-off meetings

  • Initial data analysis

  • Capacity utilization assessment

  • Sub-consultants on-board

December

  • User group Lean Workshops

  • Proposed future state by service

  • Baseline program

  • Budget alignment

January

  • Finalized program

  • Preliminary concepts by service

  • Preliminary blocking and stacking

  • Budget alignment

February

  • Recommended concept by services

  • Recommended blocking and stacking

  • Draft major furniture and equipment

  • Finalized budget projections

March

  • Approval of all key elements from February

RESOURCES
 

NBBJ Interview Presentation

 

2017.09.07

FGI

Guidelines

2017

 The Facility Guidelines Institute (FGI) develops guidelines for designing and building hospitals and other health care facilities.

Guiding 

Principles

2018.01.22